← Notice letters

Notice of Subrogation Interest and Insurance Request

Send toResponsible party
WhenYou don't know their insurance yet

💡 When to use it

Send this letter early, as soon as you identify a party who may be responsible for the loss but you don't yet know their insurance. It puts them on notice of your client's subrogation interest and asks them to hand over their carrier's information.

  • Notify, don't accuse. The goal is their insurance information. A letter that calls them negligent makes them less likely to reply.
  • Make replying easy. Include a short fill-in form so they can send back the carrier, policy, and adjuster details in one step.
  • Ask them to report it to their carrier. Once their insurer opens a claim, you're dealing with an adjuster instead of an individual.
  • Invite a reply if they're uninsured. That answer tells you to move to a direct demand (the demand to the responsible party).
  • Set a reply date. Diary it. No reply is your cue to send the follow-up letter.

✉️ The letter

Fill in the boxes and the letter updates as you type. Anything you leave blank stays [in brackets]. What you type stays on your device. Free downloads and prints include a light Subrobuddy watermark.

[Responsible Party Name]
[Street Address]
[City, State ZIP]

[Today's Date]

RE: Notice of Subrogation Interest and Request for Insurance Information

Our Insured: [Insured's Name]
Our Claim No.: [Client Claim Number]
Date of Loss: [Date of Loss]		Loss Location: [Loss Address]
Estimated Damages: $[Estimated Damages, if known]
Deductible: $[Insured's Deductible]

Dear [Responsible Party Name]:

On [Date of Loss], a loss occurred at [Loss Location] that damaged property belonging to [Insured's Name]. [Client Name] insures [Insured's Name] and is handling a claim for this loss. [Your Company Name], as recovery agent for [Client Name], is investigating this loss, and you have been identified as a party involved.

When an insurance carrier pays for damage, it has the right to seek repayment from the party responsible for the loss. This is called subrogation. Our client's interest includes the amounts it pays for its insured's damages and its insured's deductible.

Preservation of evidence

Please preserve all evidence related to this loss, including [the vehicle, equipment, components, debris, photographs, video, and records]. Do not remove, repair, alter, damage, or discard any of it until all interested parties have had the opportunity to inspect it. If evidence is removed, damaged, altered, or discarded, you risk a claim of spoliation of evidence. If anything needs to be moved or repaired, please contact our office first so an inspection can be arranged.

If you have insurance that may cover this loss, please forward a copy of this letter to your insurance carrier or agent right away and ask them to contact our office as soon as possible. Please also complete the form below and return it to us by [Date, 30 days out], so that future correspondence can go directly to your insurance carrier.

If you do not have insurance, or if you believe this letter reached you in error, please contact our office.

Insurance information

Item Your response
Name on the policy
Insurance carrier
Policy number
Claim number (if reported)
Agent or adjuster name
Agent or adjuster phone
Agent or adjuster email

Thank you for your prompt attention to this matter.

Sincerely,

[Name]
[Title]
[Company]
[Address]
[Phone] · [Email]